Executive Assistant

Fantastic Opportunity for an Executive Assistant – San Antonio, TX

Compensation:

Up to $58,000.00 depending on experience and qualifications

Advantages of this Position:

Organization that was built locally with over 8 years of stability
Cohesive team of collaborative and vibrant professionals
Engaged employee culture, in a mission-driven organization
Job Description:

Provide administrative support to 2 Sr. Vice Presidents
Manage internal and external communication and correspondence
Organize  confidential  communication  and documents on behalf of the team
Heavy scheduling and travel coordination
Manage and maintain highly organized calendar
Meeting and event planning

Traits & Skills:

Experience in  supporting C-level Executives
High level of confidentiality, discretion and professionalism
Ability to support from proactive approach, and be efficient with one’s time
Adaptable, team player who will jump in and do whatever is needed to support the team
Strong attention-to-detail with remarkable organization skills
Articulate with impeccable written communication skills
Capable of working independently
Proficient in Microsoft Office Suite
Bachelor’ s degree strongly preferred, or substantial experience in lieu of degree

Front Office

We have lots of Medical Asst, front office, and call center positions available. Come on by to 1250 Hawkins Blvd to apply, or go online to www.tjcjobs.com.

Entry Level Business Management – Sales & Marketing

SALES MANAGEMENT – ENTRY LEVEL & TRAVEL AVAILABLE

  1. Now that you’ve earned your degree, do you have the experience to land the job you’re looking for?
  2. Do you have experience, but want to make a career change that offers growth from within?

 

Gain experience in all aspects of our business such as:

  • CUSTOMER SERVICE
  • MARKETING
  • CAMPAIGN DEVELOPMENT
  • TRAINING
  • SALES

 

THIS ORGANIZATION IS IN NEED OF THE BEST MINDS THERE ARE TO OFFER, AS WE’VE RECENTLY ADDED NEW CLIENTS TO OUR PORTFOLIO!
We value integrity, honesty, loyalty, and respect. Our commitment to these values is the driving force behind the success of not only our employees, but to the growth of our organization and our national promotions.

 

The dedication of our clients and partners has given our most committed new hires more opportunities and benefits to advance quickly in our organization.  If you’re entrepreneurial-minded, seeking unlimited growth, or interested in travel – apply now.

 

Our clients are interested in high energy, upbeat individuals with great communication skills and fresh ideas!

 

Please visit our website and/or facebook page for additional information.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

People from all backgrounds seeking part time or full time opportunities in the following areas are encouraged to inquire about our program: sales, customer service, part time, manager, accounting, marketing, clerical, management, entry level, project manager, part time, restaurant, general, advertising, sales manager, project management, hospitality, professional, business analyst, project, support, sales management, coordinator, entertainment, pr, promotions, public relations, sports.
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Administrative Assistant

Looking for a full time administrative career?
Augusta Air Associates, LLC is Hiring!

Successful applicant must have basic knowledge of QuickBooks, Microsoft Word, Microsoft Excel and Adobe Acrobat. Experience in the database software program: ESC (Electronic Service Control) is a plus. Job responsibilities will include but aren’t limited to:

•Answering the phones…to include: making/scheduling appointments and customer interaction.

•Dispatching technicians as applicable.

•Prepare and administer invoices.

•Account receivables.

Must have excellent communication skills as well as organizational skills.

Please call (706) 869-0987 for immediate consideration.

Senior Interior Designer

Array is seeking a Senior Interior Designer to join us as we continue to set the standard for excellence in healthcare design. The ideal candidate is technically proficient, design sensitive, and has excellent organizational and communication skills. The Senior Interior Designer should possess the ability to work as an integral part of a project team, ensuring the translation of design intent into project delivery.

Position Responsibilities
The Senior Interior Designer will possess the skills to lead the interior design effort from the Discovery and Visioning Phases through the Creation and Project Solution. This position requires the candidates develop solutions, create project designs and lead design charrettes and will also participate in project proposals and interviews. The Senior Interior Designer will be responsible for tasks including programming, small to large-scale space planning and must possess a thorough working knowledge of interior construction detailing, interior specification coordination, and furniture lines and FF&E specifications. The designer will be responsible for preparing presentations, design drawings, and construction drawings as well as coordination of all trades related to interior building design while monitoring drawings for technical accuracy.

Requirements
•8-10 years experience
•Healthcare Project Experience
•Proficiency of Revit and modeling software
•Excellent graphic presentation skills
•Strong communication skills
•Ability to work on multiple projects at the same time
•NCIDQ, and LEED accreditation desirable

For further information please review our website: www.array-architects.com

Array Architects is an Equal Employment Opportunity employer and complies with all applicable Federal, state, and local laws concerning discrimination in employment. The Equal Employment Opportunity Clause required under Executive Order 11246, the affirmative action commitment for disabled veterans and veterans of the Vietnam era, set forth in 41 CFR 60-250.4, the affirmative action clause for handicapped workers, set forth in 41 CFR 60-741.4 and the related regulations of the Secretary of Labor, 41 CFR Chapter 60, are incorporated by reference. Array Architects does not maintain segregated facilities or permit its employees to perform services at locations where segregated facilities are maintained, as required by 41 CFR 60-1.8.

Executive Administrative Assistant to the President

We are recruiting for an Executive Administrative Assistant. You must have at least 5 years of administrative experience at the senior level. Microsoft Office, to include Word, Outlook, Excel and PowerPoint are needed for this position. You will be required to pass a criminal background check, MVR, drug screen, credit check and aptitude test. You have to have a high school diploma or a GED, in order to be considered. This is a temp to perm position that is hiring immediately.

Secretary

We are looking for a secretary, With experience. To qualify for the position, we require knowledge in Quick Books and Microsoft office

please call us

(575) 589-1682

(915) 407-0000

Executive Assistant – Entry Level and Experienced!

Call all Admin Assistants! Now hiring the best of the best! Do you have what it takes to provide diversified administrative support to a variety of client-serving and Core Business Services (CBS) professionals, including Partners through Directors and other rank appropriate professionals? How about providing administrative support to service line or engagement-specific teams? You will be using your experience, skills, and knowledge to maintain a current understanding of organizational policies, procedures and practices. You will also collect, compile and analyze moderately complex data and coordinate projects and deadlines directly or through others.

This position is based in Tucson, Arizona.

  • Responsibilities:
    Manage calendars and schedule meetings/events. Use scheduling assistant feature for arranging group calls/meetings
    Effectively use firm travel and meeting tools, follow policies and procedures to make travel/meeting arrangements, confirm details and creates itineraries
    Effectively prepare weekly time and expense reports as required; follow policies and procedures, resolve auditor inquiries and engagement code reclassifications
    Apply firm branding and correspondence guidance to format/edit letters, reports, and correspondence from draft to client-ready stage; become knowledgeable of firm mailing/delivery processes
    Maintain documents on appropriate file servers and repositories, learn and adhere to EY records retention policies
    Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
    Effectively assist with project plans for small project teams in local and virtual team settings
    With guidance, may manage certain administrative aspects of client engagements
    Collaborate with colleagues to determine and recommend most cost-effective solutions for completing tasks. Apply and share knowledge obtained about work processes, resources, structure and business of the firm/service line/functional group
    Develop and demonstrate solid knowledge and support of firm wide and service line-specific tools, processes, and databases such as CRM/InterAction, Global Tool for Acceptance and Continuation (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools, e.g., iClick, Global Financial Information System (GFIS), Global Time & Expense (gT&E), AP Request.
    Effectively use the firm’s core technology applications, including MS Word, Excel, PowerPoint, Lync, SharePoint and Outlook. May also be considered a knowledge resource in one or more of these programs and be requested to train others who are less skilled.

Requirements:
3+ years of related experience – for experienced EA’s
0-2 years experience for Entry Level Role
Associate’s degree in a related discipline or equivalent work experience
Excellent use of grammar and punctuation
Effective interpersonal and communication skills (verbal and written); able to interface with personnel at all levels
Skillful attention to details and self-assurance of quality of work performed
Collaborate with colleagues to understand client needs and requirements, including working with virtual teams
Proactively leverage and share knowledge with colleagues
Anticipate and proactively respond to changing situations. Encourage and enable others to do the same
Effectively manage conflicting priorities, organize workflow, and team with colleagues to accomplish tasks and balance workloads
Develop and demonstrate solid working knowledge of firm structure, service lines, key personnel and organizational policies and procedures
Display working proficiency of automated calendar management tools, e.g. Outlook and various IOS and Android mobile devices.
Receive limited supervision, more often work independently

About the company:
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning.
For immediate consideration apply directly via Monster.com!

Administrative assistant

Administrative Assistant –
Customer service is the key. You will be the first communication existing and potential customers have with our company. It is important that representatives be able to speak with customers while performing data entry at the same time. Additional duties may include but not be limited to: scheduling appointments, processing technician paperwork, posting customer payments, filing, generating contracts and agreements for customer files. The qualified applicant will possess good phone skills, attention to detail, and computer skills. This is a full time position with benefits available after 90 days. Salary offered will be commensurate with level of experience. Phone calls or in person visits are discouraged. Please allow our existing staff to focus on our customers.

Full Time
High School Diploma or equivalent

Financial Coordinator

Professional dental practice is seeking an outstanding Treatment/Financial Coordinator. Candidate must be computer savvy and an extremely organized with a mindset that embraces technology without sacrificing the all-important human touch. Outstanding is defined as enthusiastically positive, loves challenges and strives for perfection. Must have Front Office Dental experience.

Administrative Assistant $15 – $17

Responsibilities
• Provide high-quality administrative, clerical, and professional support to the Associate Director with a focus on service to all business units, customers, clients and employees.
• Review and analyze data concerning the department, compile data and prepare reports, and perform related clerical work for the successful operation of the department.
• Resolve everyday issues involving administration, staff or students by exercising independent judgment and application of established procedures.
• Perform complex secretarial duties by preparing, typing, editing, and proofreading materials such as contracts, correspondences, requisitions, statistical reports, federal and state reports; schedules appointments, travel arrangements, and meetings; input data into database.
• Act as liaison for the Associate Director between other units, staff and departments.

Qualifications
• Minimum five years experience in an administrative support function.
• Must project confidence and professionalism.
• Proficient in MS office Suite and standard office equipment.
• Experience with database systems.
• Able to manage in a fast-paced environment with competing and changing priorities.
• Handle confidential information sensitively and appropriately.

 

 

Employment Hotline is an EEO/AA-M/W/D/V Employer.

Please apply here or call us at (520) 795-1907.

Thank you for applying with Employment Hotline.

Office Assistant/Receptionist

Rembrandt Photography is a high volume portrait studio specializing in portrait photography, high school senior photography, on location photography, school photography, and graduation supplies.

Rembrandt Photography is looking for a high energy individual with excellent customer service skills for Managers assistant/photographer assistant.

This is a seasonal full time position (July thru November) Possible Full time position.

Must Have:

  • Excellent Customer Service Skills
  • Time management skills
  • Ability to follow oral and written instructions
  • Ability to Work Well With Others
  • Ability to Multi-Task
  • Ability to Work Independently/Self Motivate
  • Excellent Phone Skills
  • Good Filing Skills
  • Reliable Transportation
  • Photography knowledge not required, but is a plus

Duties Include but not limited to:

  • Customer Service
  • File Maintenance
  • Answering Multiple Phone Lines
  • Session/Sales/Viewing/Consult Scheduling
  • Assist Photographers during Sessions (see studio manager for details)
  • Photo Packaging
  • Common Area Maintenance (light cleaning of front office and waiting room area)

Must Be Able To Work Saturdays and Evenings.

Apply via email us @ rpstudio01@gmail.com or call us @ 520-797-9200

Front Desk Agent

Front desk – Part Time.

The Front Office and Guest Services are both a vital part of Gateway Studio Suites. As keys to our Guest Satisfaction drivers, these departments are critical to the continued success of our hotels, our brands, and our company as a whole. The Front Office and Guest Services departments are in constant contact with guests, and have the most diverse operating exposure within the hotel.

Ideal Front Office and Guest Service associates are passionate about customer service. They look to make our guests comfortable while away from home, whether they are traveling on business or for leisure. Our associates have a keen intuition that allows them to anticipate needs and exceed expectations. These associates have excellent communication skills, can multi-task, are team-oriented, and work diligently to resolve issues when they arise. Front Office and Guest Services associates are constantly looking for ways to enhance the guest experience.

(520)458-5555

 

Accounts Receivables Clerk/ Admin Assistant

Techie firm www.vndx.com is looking for a Accounts Receivables Clerk/ Admin Assistant. We handle web and app development, IT support and web hosting in the San Antonio, Texas area since 2002.

Our company is expanding and we are looking for people who are hungry for growth! Become part of the team established to take over the custom app development space in the central US!

If you are the person that fixes something right away or cleans a counter without being asked then you have the attitude we are looking for!
Your key duties:

Primary phone receptionist. Answer all calls by 2nd ring. 100% call backs the same day.
Contact customers with overdue invoices via phone and email. Proven ability to reduce the amount of customers over 30 days past due.
Looking up invoices for clients on QuickBooks and helping answer questions/concerns (billing knowledge is a plus)
Tells good jokes
Other tasks such as: data entry, deposits, calendar booking, shipping and miscellaneous office errands, make sure the office is always presentable.
Make sure our customers and prospects are happy 😉

Experience

Minimum one-year experience with QuickBooks doing accounts receivable in a customer service centered environment
General accounting experience required
Ten key by touch
Basic knowledge of MS Word, Outlook and Excel required.
The cherry on top!

Must have reliable transportation
Must have “killer” customer service skills. You see a lot of correlation between problem solving and lion-taming. Big problems don’t scare you.
Must love kitties and hate subjective decision-making. You prefer facts to a subjective approach when making decisions.
You are super nice (This is important as you’ll be one of the first people are awesome customers interact with). Customers, vendors and partners must immediately feel comfortable with you. Being a happy and outgoing people person is extremely important!
Bonus if you play an instrument or know a little HTML 🙂
More importantly, why would YOU want to be at VND?

Be part of a growing team. We are going places and we want to share the success with you!
Make money. This shouldn’t be why you come. We do pay well but we care more about someone who loves what we do than desiring just a job.
Have Fun. We have a family atmosphere and have strong core values we live by.

 

Apply Now! Go to https://vnd.workable.com/jobs/117954

 

Director of First Impressions

  1. Our fast paced office is searching for a professional front office person that has a great presence and is extremely confident. Multi tasking and communication is top priority. The typical day requires attention to the phone, guests of the office, emails, faxes and problem solving. Office hours are Monday – Friday 8:30AM – 5:30PM with a one hour lunch break. Applicant must be cheerful, polite, organized and capable of thinking off your feet. Efficient in Google Docs, Microsoft Office and Adobe. A background in real estate is not required but preferred. Great candidates are those who have worked in other fast paced environments.

Not Getting a Job Interview? Try This

There is an interesting phenomenon that takes place when you have a corporate recruiting team and a local hiring manager in a different city.  It goes like this.sad-job-search

Local Hiring Manager – Has an open position and needs it filled, so local hiring manager creates a job description and sends it to the corporate recruiting team for fulfillment.  The job description lists candidate skills, education, experience, etc…

Corporate Recruiter – Gets said job description and creates a job posting. Job posting gets posted to company career page, and posted to outside job portals (Indeed, SimplyHired, Monster, Etc).

Job Candidate 1 – Finds job posting and submits resume and waits……never hears anything back

Job Candidate 2 – Finds job posting and submits resume.  Gets call from recruiter, never hears anything again.

Job Candidate 3 – Finds job posting and submits resume.  Prints off resume, places it in a nice folder with a cover sheet highlighting why they are perfect for the job.  Get dressed in nice clothes and takes resume to companies local office and hands it to the Hiring Manager.  Says, “Hello, I heard you had open positions and would like to drop off my resume for consideration”.

Local Hiring Manager – Reviews resume and calls Job Candidate 3 for an interview.

Job Candidate 3 – Has a new job Job

Local Hiring Manager – Very happily calls recruiter to close job opening.

So what happened here?

What happened is the recruiter was looking for the perfect candidate that met all the criteria the hiring manager placed in the original job description.  Since no candidate met all the criteria, the corporate recruiter never sent any candidates to the local hiring manager to review.

We see this all the time.  There are a lot of instances where I get messaged and a candidate says, “I am perfect for this job, I have been doing this for over 20 years, but I haven’t been contacted”.  I happy-job-searchreply and say, “Print off a resume tailored for the position.  Then make a cover sheet explaining why you the right person and go into your experience and specialized skills.  Now dress in interview clothes and go drop off your resume at the local office.”  Many times we have gotten a message back where they got an interview on the spot or got the job on the spot.

In many of these instances they may have not had the exact degree listed in the job description, or there was some other criteria the recruiter felt the candidate was lacking, but that the Hiring Manager would be willing to overlook for someone with the right experience or skill.  If your resume never makes it to the local Hiring Manger you won’t get the job.  So if you know that the corporate office is in New York, but the job posting is for Dallas, there is a good chance that the recruiter is in New York and the Hiring Manger is in Dallas.   This distance means there is no back and forth banter between the Hiring Manager and recruiter.  The recruiter only knows what’s in the Job Posting, so if you don’t meet every single bit of the criteria in the job description your resume never makes it to the Dallas Hiring Manager.

So if you are perfect for a position, try this:

  1. Customize your resume for the job. Make sure to look at any and all requirements, skills, education, certifications, etc and if you meet them make sure your resume reflects it towards the top.
  2. Make a custom cover sheet for the job explaining why you are perfect for the position. If you don’t have the exact degree maybe explain a skill you have that makes up for it.
  3. Submit them to the online job posting, but don’t wait.
  4. Now put on some nice clean interview worthy clothes.
  5. Drive to the local office.
  6. Politely introduce yourself to the front desk person, secretary, or whoever is there, and tell them you’re in the job market and heard they had some open positions.  Ask them if they would accept your resume for consideration.
  7. Land the job because your resume actually got to the local office when the others submitting online didn’t.

Hope this helps, and good luck!